Completing, Dismissing, or Deleting Tasks

There are three actions that you can perform to close tasks or remove them from your Open or Actionable view modes: complete, dismiss, or delete.

When working from any of the view modes, you can perform the below actions on multiple tasks by selecting the tasks while holding Shift. You can also perform complex, multi-selections using the Ctrl key.

Completing a Task

When you are finished with a task, you can close the task by performing one of the following actions:

  • In the Open or Actionable view modes, select the task and use the Ctrl+D keyboard shortcut.

  • Right-click the task in the Task Browser, and select Mark as Done from the context menu.

  • Click the Mark as Done button in the Task Editor window.

Once a task is marked as done, it is viewable in the Closed view mode.

Reopening a Complete Task

You may want to reopen a task that you previously marked as done. From the Closed view mode, you can perform one of the following actions:

  • Use the Ctrl+D keyboard shortcut.

  • Right-click the task in the Task Browser, and select Reopen from the context menu.

  • Double click to edit the task, and click the Mark as Not Done button in the Task Editor window.

Dismissing a Task

When you decide that a certain task is no longer valid (does not need to be accomplished), you can dismiss it. To dismiss a selected task from the Open or Actionable view modes, you can perform one of the following actions:

  • Select the task, and use the Ctrl+I keyboard shortcut.

  • Right-click the task in the Task Browser, and select Dismiss from the context menu.

To dismiss an open GTG task:

  1. Click the icon in the task's headerbar.

  2. Select Dismiss.

You can view all of the tasks that are marked as dismissed in the Closed view mode.

Undismissing a Task

You may want to reopen a task that you previously dismissed. From the Closed view mode, you can perform one of the following actions:

  • Use the Ctrl+I keyboard shortcut.

  • Right-click the task in the Task Browser, and select Reopen from the context menu.

  • Double click to open the task, and then click the icon in the task's headerbar. Select Undismiss.

Deleting a Task

To delete a selected task from the main GTG window, you can perform one of the following actions:

  • Select the task, and use the Ctrl+Del keyboard shortcut.

  • From any of the task view modes, right-click the task in the Task Browser, and select Delete from the context menu.

To delete an open GTG task:

  1. Click the icon in the task's headerbar.

  2. Select Delete.

Deleting a task is a permanent action. You will be asked to confirm the deletion before proceeding. If you want the ability to undo task deletions, consider using the Mark as Done or Dismiss actions instead.